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Summary – Boost organizational agility and reduce manual tasks with HR digitalization that centralizes your data, enhances reliability and collaborative engagement while ensuring compliance and transparency. The unified platform offers a 360° repository with automatic updates, secure and scalable cloud access, automated time tracking, payroll calculation and validated workflows.
Solution: adopt a modular, open source HR and payroll software to free up your teams, secure your processes and drive your HR performance.
In an ever-evolving competitive environment, Swiss SMEs with over 20 employees are looking for concrete ways to increase agility. Unified HR and payroll software becomes far more than just an administrative tool: it centralizes employee data, enhances transparency through Employee Self-Service, and drives overall HR digitalization.
This solution supports C-level executives, CIOs/CTOs, and business managers in their efficiency challenges. By reducing repetitive tasks, it frees up time for high-value projects. Discover how such a system becomes the true engine of organizational and human performance for your company.
Centralizing Employee Data for a 360° View
A single source of truth ensures optimal consistency and eliminates redundancies. Centralizing information streamlines strategic and operational decision-making.
Gathering Information in a Single Repository
Every HR process generates data—contracts, job descriptions, training records, evaluations. Scattered across spreadsheets, paper files, and multiple applications, this information quickly becomes hard to leverage. By adopting a single, modular system, all data flows through one unified platform, ensuring immediate access to personnel records.
This central hub can evolve according to business needs: integrating training modules, competency tracking, or certification management. Its modular architecture supports gradual scaling and ensures controlled return on investment. Opting for an open-source platform minimizes vendor lock-in and simplifies customization.
Data Reliability and Consistency
When each record is kept up to date through an automated process, error risks drop dramatically. Updates to personal data, role changes, or department transfers propagate automatically across all related processes.
This consistency guarantee feeds dashboards and analytical reports, enabling anticipation of human resource or training needs. Business managers gain reliable metrics to steer their payroll budgets and optimize workforce planning.
Furthermore, traceability of archived changes boosts stakeholder confidence during internal or external audits, without the need for manual document searches.
Secure and Scalable Access
Centralization does not come at the expense of security. Scalable solutions rely on cloud or hybrid architectures, with data encryption and granular access controls. Permissions are assigned by role and department, enforcing the principle of least privilege.
With a contextual approach, each module can be tailored to sector-specific requirements: HR reporting, mobility management, backup routines. Incorporating proven open-source components ensures system durability and flexibility.
In cases of business expansion or consolidation, the platform adapts without the need for a full redesign, highlighting the value of modular, longevity-focused design.
Automating Critical Processes to Optimize Productivity
Eliminating manual tasks drastically reduces errors and processing time. Automation frees HR teams to focus on people and strategy.
Automated Time Tracking and Attendance Management
Time logs, once collected on paper or via spreadsheets, can now be entered and approved directly by employees through a dedicated time-tracking portal. Managers can view anomalies, overtime, or unexcused absences in real time.
The system incorporates adaptable calculation rules based on collective agreements and cantonal requirements. Thus, teams no longer spend long hours manually reconstructing timesheets and can quickly respond to reporting requests during inspections.
A Swiss industrial manufacturer replaced its paper-based time logging process with a mobile time-stamping module. Automation cut time spent on time tracking by 60%, while improving record compliance.
Error-Free Payroll Calculation and Processing
Payroll calculation is one of the most sensitive processes due to the complexity of social contributions and taxes. An error can be costly in terms of fines and reputation. Dedicated software integrates current legal scales and updates them automatically.
Data from hours worked, absences, and salary variables go through an automated payroll engine, minimizing the risk of human error. Payslips are generated within minutes and delivered to employees through a secure channel.
Streamlined Approval Workflows
The sequence of steps—from data entry to final payment approval—can be orchestrated through configurable workflows. Supervisors receive notifications at each critical juncture and can approve or request adjustments with a single click.
This transparency smooths communication between departments, avoiding email back-and-forth or phone follow-ups. Approval timelines are measurable and feed into the overall HR performance reporting.
Edana: strategic digital partner in Switzerland
We support companies and organizations in their digital transformation
Ensuring Swiss Legal Compliance and Mitigating Risks
Dedicated software continuously receives updates on fiscal and social regulations. Built-in compliance reduces the risk of sanctions and enhances the company’s credibility.
Updating Fiscal and Social Regulations
Cantonal and federal legislation evolves regularly, affecting contribution rates, family allowances, and retirement contributions. An automated system instantly aligns its calculations with official regulatory updates.
Teams are no longer responsible for manually tracking every regulatory change, reducing operational pressure and complexity. Instead, administrators receive detailed change reports.
Secure Archiving and Traceability
Retention of HR documents and payslips is subject to strict legal requirements. The software ensures automatic, encrypted archiving, guaranteeing document integrity and accessibility during audits.
Each action is timestamped and electronically signed, creating a complete audit trail. Legal retention periods can be configured based on document type and canton.
Reducing the Risk of Errors and Sanctions
Payroll discrepancies or erroneous payments can lead to fines or litigation. By automating the entire process, the risk of omissions or incorrect entries is virtually eliminated.
Internal controls are strengthened by automatic variance-check routines and threshold-based alerts. Exceptions are handled through clear workflows.
Improving Internal Communication and Collaborative Engagement
An integrated enterprise social network promotes interaction and buy-in for HR processes. Self-service features put employees at the heart of their administrative management.
Self-Service and Transparency for Employees
The Employee Self-Service portal allows each employee to view and update personal data, check leave balances, and submit requests online. This autonomy builds trust and reduces HR inquiries.
Managers have dashboards that summarize pending requests and key metrics, such as absenteeism rates and leave distribution over specific periods.
An SME in the healthcare sector introduced the employee portal and saw a 70% reduction in recurring HR inquiries, freeing up more time for the team to focus on strategic projects.
Integrated Enterprise Social Network
Integrating an internal newsfeed supports cross-departmental announcements and fosters a sense of belonging. Teams can share successes, best practices, and workplace well-being alerts.
Conversations are centralized, moderated, and archived, ensuring compliance and traceability. Collaborative modules can be enhanced with satisfaction surveys or anonymous polls.
Feedback Tracking and Workplace Well-Being
Built-in survey tools collect employee feedback on various topics: work-life balance, workload, training. Results are analyzed automatically.
Managers can then initiate targeted actions: schedule adjustments, training rollout, or enhanced managerial support. The software provides detailed reports measuring the impact of these measures.
Turn Your HR Management into a Competitive Advantage
Adopting HR and payroll software condenses data centralization, process automation, legal compliance, and collaborative engagement into a single platform. Each feature becomes a lever to reduce errors, secure information, and strengthen internal communication.
Whatever your role—CIO, executive leader, head of digital transformation, or COO—our experts are at your service to assess your situation, define the most suitable solution, and support your project from start to finish. Let’s build a modular, open, ROI-focused HR ecosystem together.
