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How an Intranet or Digital Work Space Can Transform Your Business

By Jonathan Massa
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In today’s dynamic business world, digital transformation has become imperative to remain competitive. Swiss companies and organizations are constantly seeking innovative ways to optimize their operations, improve collaboration, and enhance their agility. It is in this context that intranets and digital workspaces emerge as essential tools to transform how businesses operate and interact.

At Edana, we specialize in digital transformation and the development of intranets, business tools, and digital workspaces. In this article, we will explain how such a tool can radically transform your way of working, improve your competitive advantage, enhance employee happiness, and increase your company’s valuation.

Before we begin, here are two intranets we have designed for Swiss companies:


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Seamless connectivity and effective collaboration

A well-designed intranet or digital workspace provides a centralized platform that promotes seamless connectivity among team members, regardless of their geographical location. This eliminates traditional barriers related to distance and enables employees to work together efficiently, whether for specific projects, virtual meetings, or real-time updates.

Document sharing functionality facilitates collaboration on complex projects. Teams can access relevant information, collaborate on documents in real-time, and track progress, thereby promoting seamless collaboration and increased productivity.

Centralized information management

One of the major advantages of a well-established intranet is the centralization of information. Companies generate vast amounts of data and information on a daily basis. An intranet acts as a central hub where this information is stored, organized, and made available to team members in a structured manner. This reduces the time wasted searching for scattered information and enables faster and informed decision-making.

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Improvement of internal communication

Effective internal communication is key to organizational success. Digital workspaces provide integrated communication tools such as forums, company blogs, and discussion threads, facilitating the rapid and efficient dissemination of important information. Employees stay informed about the latest news, company updates, and policy changes, thereby reinforcing a sense of transparency and belonging within the company.

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Enhancement of corporate culture

Intranets are not just functional tools but also catalysts for corporate culture. They provide a platform to share company values, celebrate successes, and recognize individual contributions. Digital workspaces contribute to creating a virtual environment where employees feel connected to the company’s mission and vision, thereby strengthening cohesion and engagement.

Customized intranet adaptability and scalability

Flexibility is a key feature of modern intranets. They can be tailored to meet the specific needs of each company, whether it’s diverse business sectors, different team sizes, or unique organizational structures. Furthermore, with the constant evolution of technologies, digital workspaces can be updated and improved to remain relevant and competitive.

Increase in company valuation

Integrating a custom intranet or digital workspace is a powerful catalyst for increasing a company’s attractiveness to investors, especially in anticipation of a potential exit. These technological tools offer increased visibility into operational performance, allowing investors to make informed decisions based on accurate and real-time data. The centralization of information and ease of access to strategic data reduce risks and increase investor confidence.

Moreover, optimized collaboration and transparent communication within the company strengthen cohesion and efficiency, key aspects for investors looking to maximize their return on investment. By establishing a solid digital infrastructure, the company enhances its perceived value, thus strengthening its position for successful exits or strategic partnerships. By investing in these innovative technologies, companies demonstrate their commitment to operational efficiency and profitability, factors that do not go unnoticed by potential investors.

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Benefits of an intranet / Digital workspace for HR

Centralized management simplifies administrative tasks for the human resources department. Administratively, many activities are streamlined, including account creation, password generation, access rights assignment, information consultation and modification, as well as management of various types of documents.

This centralized approach also extends to the organization of internal events, encouraging content sharing among employees via the intranet. This practice promotes employee upskilling by facilitating access to training resources. Additionally, the intranet provides a platform conducive to knowledge sharing, best practices, and the provision of internal guides and procedures within the organization.

Why microsoft SharePoint and pre-packaged solutions are a bad investment

While SharePoint is a popular platform for creating intranets, opting for a custom-built intranet offers significant advantages that may better meet a company’s specific needs, particularly from a user experience, task optimization, as well as investor and potential exit standpoint.

Rigid and ill-suited to company processes

Firstly, a custom intranet is designed to align precisely with the company’s processes and goals, offering a more suitable and flexible solution than SharePoint, which inevitably requires compromises due to its predefined features. This increased customization allows for a more intuitive and efficient user experience, which is crucial for maintaining employee productivity and engagement, factors that directly impact company performance and valuation.

Non-scalable and non-agile

Secondly, a custom-built intranet can be scalable according to the changing needs of the company. As the company grows and evolves, a custom intranet can be adapted and updated without the constraints often associated with prepackaged solutions. This agility is particularly appealing to managers, employees, and investors who all appreciate companies capable of quickly adapting to a constantly changing business environment.

Proprietary and non-free

On the other hand, the intellectual property associated with a custom intranet can also be a significant asset in merger and acquisition negotiations, capital exits, and company resale. Owning a unique solution, perfectly integrated with the company’s processes and culture, can strengthen the company’s position in strategic discussions, thereby helping to maximize the potential exit value.

Lackluster return on investment

Finally, the cost of a SharePoint solution can be prohibitive for many companies and organizations, especially for small and medium-sized enterprises, and makes little sense for larger companies capable of developing their own software without any limitations and having ownership and associated freedom. Indeed, licensing, installation, and customization fees can quickly add up, making SharePoint unaffordable for businesses. In comparison, developing a custom intranet often offers a more cost-effective solution for smaller companies, allowing them to benefit from a platform tailored to their specific needs without incurring the high costs associated with prepackaged solutions like SharePoint. This personalized approach can also offer a better return on investment, as it avoids unnecessary expenses related to features that a company may not need.

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Conclusion: Create your own intranet / digital workspace now to reap its multiple benefits in the future

In summary, investing in a well-designed intranet or digital workspace can radically transform how your company operates. By fostering collaboration, centralizing information, improving internal communication, and strengthening corporate culture, these tools become essential elements of any organization’s digital transformation strategy.

At Edana, our custom software development agency in Switzerland, we understand the importance of leveraging digital technologies to propel your business into the future. Contact us today to explore how we can customize an intranet or digital workspace that meets your specific needs and significantly transforms your company.

Let’s discuss your needs and specifics.

By Jonathan

Technology Expert

PUBLISHED BY

Jonathan Massa

As a specialist in digital consulting, strategy and execution, Jonathan advises organizations on strategic and operational issues related to value creation and digitalization programs focusing on innovation and organic growth. Furthermore, he advises our clients on software engineering and digital development issues to enable them to mobilize the right solutions for their goals.

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